8.1.0 Minutes Approved - SMICYPAA Business Meeting

APPROVED

8/1/2009 SMICYPAA Bid Committee Elections Meeting Minutes

Opened meeting 4:12 p.m.

Attendees in St. Louis:  Ben M., Karl, Sean T., Stacy H., Sam D., Ann R. and Mike K.

Call with folks attending MO State Conference:  Bid Committee Members that were present Ian S. and Laura F.

Ben M. read Facts, Aims, and Purposes

Ben M. motioned to approve minutes from 7/18/09 meeting

Ian S. opposed to approving 7/18/09 minutes due to lack of detail showing persons who stood for election and voting results through third legacy procedure

The 7/18/09 minutes were approved with 1 opposed

Sean T. reported sending email to ICYPAA Committee stating his position as Chair.

Sean also stressed we are dedicated to bringing people to NY with us.  This is our focus on outreach

Laura F. asked if we are going to set up a fellowship fund to help bring people to NY

Committee Reports

Co-Chair Report

Stacy H. had no official report

Has been working with Laura F. on Outreach by reaching out to people on Facebook

Stacy recommended at events we have a bucket that people can donate to help send people to NY

Treasurer’s Report

Ian S. emailed the following report

The Committee has the same money on hand as reported in the last
treasurer’s report of the last rotation; there were no receipts and no
expenses turned in since then. I have yet to be added as a signer on
the SMICYPAA checking account, but will be getting with Stacy (who
stays on as Co-Chair), Ben M. (who comes off) and Sean T. (who comes
on as Chair) this week hopefully to take care of that. Thereafter, we
may get a new EIN and possibly move the account to a new bank; Sean K.
(past Treasurer whose SSN is associated with the account) has not
responded to my calls/texts regarding canceling the old EIN-I believe
this can be handled without him; more will be revealed

Outreach Report

Laura F. went to Springfield’s Young People’s Meeting; some folks from Springfield will plan on attending future St. Louis Business Meetings

We discussed holding some Business Meetings in Springfield as well

Outreach at the MO State Convention

Laura also has contacts in Columbia, MO

Laura wants to work on Outreach efforts with Rolla, Kirksville, and Kansas City

Stacy asked Springfield how many regularly attend their Young People’s meeting.  Springfield said they have about 10-12 homegroup members and the average age is mid-20’s.

Events Report

Sam D. first event on August 22, 2009 BBQ at Forest Park

Sean will send the flyer

6:30 Gathering

7:00 Speaker

8:00 Party

Laura mentioned doing a Drag Show as a future event

Stacy- we need to be more organized when planning an event, not just throwing something together in 3 weeks.  We want to get the awareness out there.

Laura asked if the date was set in stone for the BBQ.  Sean responded yes.

Discussed going to Springfield for September Business Meeting

Unfinished Business

Open Positions Elections

Corresponding Secretary Position remains unfilled and open

Hotel and Facilities Chair

Ian nominated Karl

Karl will stand for the position

Sean call to accept Karl by acclamation

Ian makes the motion

All in favor, unanimous, Karl is Hotel and Facilities Chair

Bid Book Chair

Ian nominates Ben

Ben respectfully declined

Merchandise Chair

Danny D. will stand for the position

Sean motions to approve by acclamation, Sam seconds, and Danny is unanimously approved as Merchandise Chair

Merchandise Co-Chair

Mike K. will stand for the position

Ben motions to approve by acclamation

Sam seconds, Mike K. is unanimously approved as Merchandise Co-chair

Group Communications Chair position remains open

Outreach Co-Chair position remains open

Events Co-Chair

Laura nominates Korbyn

Korbyn accepts

Stacy motions to accept

Ian seconds, Korbyn is unanimously approved as Events Co-Chair

Mini Conference Chair position remains open

Sean motions to table elections for open positions until next meeting

Natalie steps forward to be Outreach Subcommittee chair for the Bootheel region with Laura

Unanimously approved by acclamation

It is agreed next month’s meeting will be held in Springfield

Ben motions to close meeting

Korbyn seconds

All in favor

Meeting closed at 5:08pm