Opening of the Meeting by Bid Committee Chair, Travis W., at 4:10 p.m. with Serenity Prayer
Tradition 2 (short form) read by Kelly E.
Concept 2 (short form) read by Sean K
16 attendees present.
Motion made to accept the Secretary’s report and approve the January
15, 2005 Minutes.
(Scott L.) - MMSPU
Presentation of the Treasurer's Report (copies of which were handed out) by Sean K.
Motion made to accept the Treasurer’s Report.
(Scott L.) - MMSPU
Reports:
Chair: It has been a fairly uneventful month since our last meeting in January, but as your chair I have been working with our new events chair to get the next event together, as well as focus on communications between all the various committees and their involvement with each other lately. I’m excited about our committee’s involvement in other A.A. interests in our state, especially with the Spiritual Homecoming and the Missouri State Convention, not to mention a bingo night that I suspect will be a lot of fun. I’m also looking forward to this next month, because it seems things are starting to get moving more so for our committee and all the things that we are trying to accomplish. I think that it’s important for all of us, as we so easily get wrapped up in details and logistics of all that we do to serve on the committee, that we keep our primary purpose in mind in all these things we do, and I try to constantly remind myself of that as well.
In Love and Service,
Travis W.
SMICYPAA Bid Committee Chair
Co-Chair: Not present; no report submitted.
Outreach Committee: No report submitted.
Hotels / Facilities Committee: Important activities since the last meeting include: Met the goal of asking at least one of the advisory council members for feedback before the next meeting. Talked to Jeff H. and Dalton D. from the Advisory Council about contracts, etc. Also talked to past Hotels / Facilities chair and current SMICYPAA Bid Committee Chair Travis W. The advice and experience shared with me indicated that we are on the right track. We just need to be up front and open with the hotels about the bidding process. We don't need to bother with having them hold the dates for us as that is a little misleading. As far as the timing of the contracts goes, we will need to have an expiration date of about 30 days after the ICYPAA 48 conference.
A goal for this month is to follow up with Barbara Janishefski from the
Renaissance Grand and Debra Doms from the Marriott.
I am sincerely happy to have the privilege to serve.
In Love and Service,
Mike P.
Hotels / Facilities Committee Chair
Bid Book Committee: The Bid Book Committee is trying to get the Reasons Statement subcommittee started but for certain reasons the first meeting and naming of Subcommittee Chair will have to be put off for one month. We will announce the first subcommittee meeting by email or at the next meeting. Thank you for your understanding.
Susan M.
Bid Book Committee Chair
Events Committee: For the month of Feb. not much has occurred. Currently I am in the process of sorting out ideas for the next event which might be collaboration with another meeting. Currently the details of how this would work are being addressed. Also, Dan B. expressed interest in becoming the Co-chair of the committee. We will be holding an Events Committee meeting in a couple weeks—an email will be sent out.
Scott L.
Events Committee Chair
Merchandising Committee: Next month—bring your T-Shirt money.
Respectfully submitted,
Dan H.
Merchandising Committee Chair
Group Communications Committee: Nothing new to report at this time.
Yours in service,
Alicia G.
Group Communications Chair
New Business:
Motion to withhold name endorsement of, and to decline profit/donations
from, this particular joint event (Gambling Night with Group 285).
(Ian S.) MMPSU (10 yes and 1 no vote—no minority opinion)
Motion: to make the next Meeting the “Official Bring-a-SMICYPAA-Newcomer”
Meeting and to post the same on the smicypaa.org website.
(Ian S.) MMPSU
Motion to Close.
(Chelsea H.) MMPSU
Respectfully Submitted,
Ian S.
SMICYPAA Recording Secretary
Note: Date and time of next Meeting will be on March 5, 2005 at 4 p.m. at
the Central Services Office.