Opening of the Meeting by Bid Committee Chair, Travis W., at 4:04 p.m. with Serenity Prayer.
Tradition 3 (short form) read by Joe E.
Concept 3 (short form) read by Evan W.
22 attendees present; 4 of them were 1st time visitors to a SMICYPAA BC Meeting (notable, this being the “Official Bring-a-SMICYPAA-Newcomer” Meeting.)
Motion made to accept the Secretary’s report and approve the February
5, 2005 Minutes.
(Alicia G.) - MMSPU
Motion made to accept the Treasurer’s Report.
(Joe E.) - MMSPU
Reports:
Chair: It’s been a good month and a productive one for our committee and myself. The bingo night went great, and I was pleased to see such a solid turnout as well as many new faces there. Work has begun already to get the next event set up and going, which I am looking forward to as well. Due to personal reasons, the co-chair of the committee has resigned, fortunately his work with the theme and logo has already been accomplished, and so that position is in a good spot to be taken over by someone…so excellent service opportunities arise for our committee. Looking forward to bringing new faces to our committee and the work we do, and to what’s in store for us in the coming month.
In Love and Service,
Travis W.
SMICYPAA Bid Committee Chair
Co-Chair: [open position]
Outreach Committee: Outreach to KC, MO next week—there are three spots open in the car. Group 285 (young people’s meeting) is still looking for individuals to help with their Gambling Night.
Respectfully submitted,
Bill P.
Outreach Committee Co-Chair
Hotels / Facilities Committee: Important activities since the last meeting include: Met the goal of following up with Barbara Janishefski from the Renaissance Grand. I talked to Dave the chair of the Ad Council about contracts, etc. He gave advice that the emphasis of the Hotels chair and co-chair should be to develop and maintain relationships with the various hotels. The contracts are important but should take second seat to developing relationships.
The goals for this month are to follow up with Debra Doms from the Marriott
and Linda Schuette, the regional sales manager with the St. Louis Convention
and Visitor's Commission; also, contact a representative from the Hyatt
at Union Station and the Adam's Mark downtown.
Thank you for the opportunity to serve.
Sincerely yours,
Mike P.
SMICYPAA Hotels / Facilities Committee Chair
Bid Book Committee: Rachel F. has been appointed as Reason Statement Chair;
meeting of subcommittee to be announced.
Susan M.
Bid Book Committee Chair
Events Committee: In the process of trying to acquire a church for the
next event (spaghetti dinner and service auction), I’m waiting to
hear back from several churches that can accommodate us. I should know Monday
what the deal is for sure. April 22nd is the tentative date.
Committee meeting in a couple weeks—an email will be sent out.
Scott L.
Events Committee Chair
Merchandising Committee: Next month—bring your T-Shirt money (for real this time).
Respectfully submitted,
Dan H.
Merchandising Committee Chair
Group Communications Committee: There is nothing to report for our committee this month.
Yours in service,
Alicia G.
Group Communications Chair
New Business:
Outreach Flyers Chairperson (Caroline) resigned.
Open Positions:
Co-Chair of Events Committee: Caroline elected by acclamation.
Motion to postpone voting on Committee Co-Chair until next month.
(Alicia G.) MMSF
Co-Chair of Bid Committee: Ian S. and Matt H. stand; third legacy voting commenced as follows:
1st ballot:
Ian S.: 8 (two-thirds)
Matt H.: 4
Ian S. elected as Co-Chair of Bid Committee.
Note: at this Meeting, Mike P. submitted in writing to the Bid Committee Structure and Procedures Committee the following proposed amendment to the Procedures Manual: “Put in the part with those who can vote: ‘Y.R.’”
Motion to Close.
(Ryan M.) MMSPU
Respectfully Submitted,
Ian S.
Acting/Interim SMICYPAA Recording Secretary
Note: Date and time of next Meeting will be on April 9, 2005 at 4 p.m. at
the Central Services Office.