Opening of Meeting by Bid Committee Chair, Sean K., at 4:07 pm with Serenity Prayer.
Twelve Traditions (short form of 4th Tradition) read by Katie
Twelve Concepts (short form of 4th Concept) read by Ian S.
Facts Aims and Purposes read by Susan K.
Meeting attendance: 14
Introductions due to new faces in the business meeting.
Summary of Actions of last Meeting read; Minutes approved.
Treasurer Report: Dear friends, Important activities since the last meeting include: The beginning balance was $2027.33. The Bingo Event on Mar 10, 2007 had a net gain of $218.30. The Variety Show Event on Apr 28, 2007 to date has a net loss of $52.00. The Mini-Conference to date has a net loss of $502.44. There was also a basket collection at the committee meeting on Mar 3, 2007 = $14.00. We paid for the PO Box rental and some stamps. This left us with an ending balance of $1616.17. Sean K. and I also went to the bank and got my name on the account. I postponed sending in the checks for the 7th Tradition split our Group Conscience decided on for immediately after ICYPAA 48. The splits will cost a total of $834.18. I would like to take this opportunity to propose to the committee that we consider reducing the amounts of the splits by half for now. This will allow us to still make some of the donations and at the same time not drain all our funds. Goals for this month include applying for the tax exempt letter. Don't forget to get your registration turned in today! Thank you for this opportunity to serve. Gratefully submitted, Mike P. SMICYPAA Treasurer 07-Apr-2007
Reports:
Chair, Sean K.: Bingo had a good turnout. The Treasurer paperwork has been changed over to Mike P.
Co Chair, Susan M: Apologize for being absent at meetings and events. Is working on getting Mini Conference Registration.
Outreach Chair, Ian S.: This month I continued to focus my activity on the Mini Conference. As I understand, the newcomer’s meeting in Arnold is back on track. The Columbia Bingo Event was a huge success, and we got our first Mini Conference registration there. It was supposed to be an event that cost us money, and instead we pulled in over $200! The success is due directly to our Columbia Committee folks, including Melanie, Vanessa, Kelly, and Bill. It came together flawlessly. Hopefully, we can put together another Outreach Event before ICYPAA; more to come in later reports. Until then, I’m looking forward to seeing the Mini Conference through to fruition.
Events Chair, Jason B: There will be an events meeting before the Varity Show to discuss the Kickball Event.
Bid Book Chair, Melanie: Got someone to help with graphic design. Melanie discussed needing three meetings to approve the Reason Statement. Christen M. is the subcommittee chair for the Reason Statement.
Mini Conference: Event meeting will be after this meeting. The committee appreciates all of Mike P.’s help. Please outreach the Mini Conference. The flyers made it in time for mailings.
Old Business:
Open Positions; Merchandise chair/co-chair and Group Communication chair/co-chair.
New Business:
Mike P. brought up discussion about the initial allocation of funds and that those funds had not been dispersed. He was suggestion that at this time only half be paid and pay the 2nd half at a later date. The allocations are divided among; Eastern Missouri, Western Missouri, GSO, and ICYPAA 49. Discussion on topic. No actions taken.
Next meeting is May 05, 2007.
Meeting closed at 5:10 pm.
Respectfully Submitted,
Maggie T.
SMICYPAA Recording Secretary