Opening of the Meeting by Bid Committee Chair, Travis W., at 4:09 p.m. with the Serenity Prayer.
18 attendees present.
Tradition 4 (short form) read by Bill P.
Concept 4 (short form) read by Matt R.
Motion made to accept the Secretary’s report and approve the March
5, 2005 Minutes.
(Joe E.) - MMSPU
Presentation of the Treasurer's Report (inserted below) by Sean K.
Motion made to accept the Treasurer’s Report.
(Joe E.) - MMSPU
Reports:
Chair: No report.
Co-Chair: I contacted the EAMO Chair, Jim F., and spoke to him about writing
us a letter in connection with satisfaction of the 6th Bidding Requirement.
I will be contacting the Western Area (WAMO) Chair regarding the same.
Ian S.
SMICYPAA Bid Committee Co-Chair
Outreach Committee: There will be an event in Kansas City, MO on May 28,
2005 (Saturday) at Swope Park. I have spoken with Rob (KC Subcommittee Chair)
about such event. I made contact with Springfield, MO; many there say they
will be at our next event (Spaghetti Dinner/Service Auction).
Respectfully submitted,
Jason B.
Outreach Committee Chair
Hotels / Facilities Committee: Important activities since the last meeting
include: Followed up with Barbara Janishefski from the Renaissance Grand
. The following goals from last month I will need another month to finish:
follow up with Linda Schuette, the regional sales manager with the St. Louis
Convention and Visitor's Commission; also, contact a representative from
the Hyatt at Union Station and the Adam's Mark downtown. Thank you for the
opportunity to serve.
Mike P.
SMICYPAA Hotels / Facilities Committee Chair
Bid Book Committee: The Bid Committee is ready to get started; we will
be having our first Reasons Statement Committee meeting next Saturday the
16th at Central Services at 5 p.m. The purpose of this meeting is to start
getting ideas for this year’s reasons statement. I will bring loaned
copies of bid books from some of last years bid committees from Orlando
to try to get some ideas. The more that attend the better. This meeting
is the first of the brainstorming meetings. Also, the all committee members
we need to start getting stuff together for the bid book; I need to present
it to the Committee in June, so all information needs to be in to me by
May. If you have any information already please let me know.
Susan M.
Bid Book Committee Chair
Events Committee: This month we planned the April event. We are in the
process
of finding out more information to possible put on an event in either Kansas
City, Columbia, or Springfield. Perhaps all three.
Scott L.
Events Committee Chair
Merchandising Committee: No report.
Group Communications Committee: No report.
State Convention Liaison: No report.
New Business:
Scott L. formally announces his resignation from Events Committee Chair position, effective following the April 22, 2005 event.
Alicia G. formally announces her resignation from Group Communications Chair position, effective immediately (citing her duties as DCM as reason)
Election of Bid Committee Representative (BCR) of Bid Committee.
Mike P. and Joe E. stand; third legacy voting commenced as follows after each gave their qualifications.:
1st ballot:
Joe E..: 2
Mike P.: 15 (two-thirds)
Mike P. elected as Bid Committee Representative (BCR) of Bid Committee.
Matt H. formally announces his resignation from SMICYPAA Hotels / Facilities Committee Co-Chair position, effective immediately (citing desire to stand for Recording Secretary of Bid Committee.)
Open Positions:
Recording Secretary of Bid Committee: Matt H. stands. No other person stands.
Matt H. elected by acclamation as Recording Secretary of Bid Committee.
Scott L., Events Chair, requests volunteers to help out with April 22, 2005 event; Scott L. also went around the room and asked for Members to submit services they are willing to perform for the service auction.
Having been listed on the Agenda for this Meeting as “New Business”, and following a brief oral summary of the Submission by the Bid Committee Chairperson, the Submission (in written form) to the Bid Committee Structure and Procedures Committee to amend the Procedures Manual as follows: “Put in the part with those who can vote: ‘Y.R.’” was tendered by the Bid Committee Chairperson to the Bid Committee. The Bid Committee Chairperson then opened discussion of the Submission, and announced that the decision shall be made at next Meeting.
Proposal by Dan H., Merchandising Chair, to utilize “Café Press” service for sales of T-Shirts. Discussion was held. Sense of the Meeting was that Chair of Merchandising Committee to utilize his discretion as trusted servant and proceed as desired.
Motion to approve the transfer of $250.00 to supplement the Merchandising
Committee’s on hand funds to support the immediate production of T-shirts
for the Bid Committee.
(Ian S.) MMSPU
Motion to Close.
(Sean M.) MMSPU
Respectfully Submitted,
Matt H.
SMICYPAA Recording Secretary
Note: Date and time of next Meeting will be on May 7, 2005 at 4 p.m. at
the Central Services Office.