Opening of the meeting by Bid Committee Chair, Travis
W. at 4:15 p.m.
with the serenity prayer.
13 attendees present.
Tradition 5 (short form) read by Jason B.
Concept 5 (short form) read by Corbin G.
Motion made to approve the April 9,
2005 minutes.
(Ian S, MMSPU)
Presentation of Treasure’s
Report by Sean K.
Motion to accept Treasure’s
Report.
(Jason B., MMSPU)
Reports:
Chair: No Report
Co- Chair: I
have been working with the Eastern Area of Mo Chairperson in connection
with his preparation of a letter to our Committee in satisfaction of our
bid requirements. He is very busy,
but I have provided him with all the information he has requested (and some
he hasn’t), so I expect he’ll kick out that letter shortly. My next step will be contacting the Western
Area of MO Chairperson and requesting a similar letter. I understand we have some strong connections
to the Western Area through one of our KC, Mo liaisons, so I will likely
be in touch with our KC counterparts. Otherwise,
I attended the Reasons Statement subcommittee meeting last week and have
been making myself available to the BC standing Committee Chairpersons.
As always, I have been letting young people know of our Committee
and inviting them to our Meetings as well as our events, with some success.
I look forward to any and all opportunities to further serve this
Committee.
Ian S.
Outreach Committee:
We have been added as a link to the western area web site I have
made contact with Rob in Kansas City
and he is finding a new web master. A
few of us are going to Springfield
the 22 for a young peoples business meeting and
we will go to Kansas City on
the twenty eighth for a Barbeque event in a park.
Jason B.
Hotels and Facility:
Hotels and Facility: Important activities since the last meeting include: Held a Hotels/ Facilities Committee Meeting
(See summary below)
Summary of minutes from May 1st Hotels Meeting:
I. Monthly updates are being sent to our two lead hotels:
Renaissance and Millennium (both downtown St.
Louis)
II. Contract deadlines set.
III. Jen L. filling in as co-chair until election.
IV. Pre-conference event possibilities discussed.
The following goals are set: Get draft copies of the contracts by end of June.
Hold another meeting at the end of June to discuss draft contracts. Finalize contracts and submit to the Bid Book
Committee by the end of July.
Mike P.
Bid Book Committee:
Hello to everyone. We held our first reasons statement committee
meeting two weeks ago and it went well.
The next reasons statement Committee meeting will be held on Tuesday
May 18th at Rachel’s house, and me for
directions please contact me. To
all who need to turn in stuff for the Bid Book such as Hotels, Financials,
Legal, and such I will need everything in by June 15th.
If this will be a problem I will need you to contact as possible
to make other arrangements. If you
have any questions feel free to email or call.
I also would like to apologize for not being able to attend the meeting;
I will see you all next month.
Susan M.
Events Committee: planning an events meeting
sometime the week of the 16th to be announced shortly. Nothing else to report.
(Intermediate Chair) Caroline M.
Group Communications: No report
State Conventions Liaison:
No report
Announcements:
Hal
F. is stepping down from Webmaster position (he is going to Europe
for 3 months).
Old Business:
Procedure’s Manual Amendment: per the Procedures Manual, a motion was made
to amend Procedures Manual to allow the YRs (Young Peoples Group Representatives)
to vote (i.e., that they be included in the definition of "Bid Committee
Member"), and the matter was taken to a vote by written ballot. Motion
passed unanimously (12 yes, O No).
Open positions:
Events Chair: Caroline M. elected by acclamation.
Hotels/ Facilities Co- Chair: No one stood for
this position.
Group Communications: Chelsea
H. elected by acclamation (Group Communications Co-Chair position open due
to Chelsea H stepping up as Chair).
New Business:
Discussion of needing money
for the next Event. Caroline
will hold an Events meeting before next Committee meeting, so she can determine
how much she is going to need to ask the group for.
General Sharing was held.
Motion to Close.
(Bill P. MMSPU)
Respectfully Submitted,
Matt H.
SMICYPAA Recording Secretary