Mike P. opened the meeting at 3:10 p.m. with the Serenity Prayer
Chairman’s choice by consent: Introductions skipped
Attendees:
Mike P. (Chair); Ian S. (Legal Permits/Tax Law; BCR); Hal F. (Program/Events); Josh S. (Secretary); Chelsea H. (Co-Chair); Joe E. (Outreach); Travis W. (Hotel/Facilities); Dan G. (Bid Book);
Summary of Actions of previous Committee meeting read by Josh S.
Motion: Accept the minutes as read
(Ian S., Matt N.) – MMSPU
Treasurer’s Report: presented by Matt N.
Motion: Accept the Treasurer’s Report as presented
(Ian S., Josh S.) – MMSPU
Chair’s Report: presented by Mike P.
I got a P.O. Box for the Pre-Registration flyer. They gave us two keys. Just a friendly reminder…please start thinking about what position you would like to stand for on the host committee or on the next bid committee.
Co-Chair’s Report:
Nothing to Report
Committee Reports:
Outreach Chair and Co-Chair:
Things are good. Feedback from flyers at meetings has been received.
Legal Permits/Tax Law Chair Report: presented by Ian S.
It would be great if we volunteered as much as possible at the conference. We will reserve a second banquet table if we coordinate enough people.
Hotels/Facilities Chair Report:
Flyer Chair and Co-Chair Report:
Bid Book Chair Report: presented by Dan G.
Bid Book is pretty much done.
Website Chair Report: presented by Acting Website Chair Ian S.
The website is up-to-date.
Program/Events Chair Report: presented by Hal F.
Serving the committee has been great. I can’t wait to see how the next chair handles this as I think events for young people are very important.
Men’s Treatment Report:
No Report
Motion to break for 5 minutes:
(Dan G., Josh S.) - MMSPU
Old Business:
Revised Reason’s Statement Proposal: presented by Dan G.
The revised proposal is being circulated.
Motion: Use the submitted revision as our Reason’s Statement Proposal
(Ian S., Josh S.) - MMSPU
Motion: To increase the bid book budget by $50
(Dan G., Joe E.) - MMSPU
T-Shirt status report: presented by Joe E.
10 Small, 13 Medium, 22 Large, 17 XL, 10XXL; (72 Total); $451.88 Total Cost; Joe Miller Imprints
Motion: Break for five minutes
(Josh S., Chelsea H.) - MMSPU
Bid Presentation Status Update: presented by Chelsea H.
We have met three times. The next bid presentation meeting will be held on Monday evening at 7PM at the residence of Chelsea H.; Weekly update narration and short skit. Dan G. and Rachel F. will be meeting soon too.
Bid Book Draft: presented by Dan G.
The only thing we are missing is the Area Chair letter. I am passing around an information overview sheet on the hotels. Printing 28 bid books will run us $538.xx.
Motion: Accept the bid book as designed less the hyphen and Bidding Requirements 4 and 5
(Dan G., Josh S.) - MMSPU
New Business:
General Sharing – old ask-it-basket questions
Motion: Adjourn
(Josh S., Dan G.) - MMSPU
Meeting closed with the Serenity Prayer at 5:05p.m.
Respectfully Submitted,
Josh S.
Secretary, SMICYPAA Bid Committee