Opening of Meeting by Bid Committee Chair, Sean K., at 4:05 pm with Serenity Prayer.
Twelve Traditions (short form of 7th Tradition) read by Jim
Twelve Concepts (short form of 7th Concept) read by Ben M.
Meeting attendance: 9
Summary of Actions of June Meeting Minutes read; Minutes approved.
Treasurer Report: Important activities since the last meeting include:
The beginning balance was $1712.72. The Kickball event to date has a net
loss of $91.06. There was an additional lodging receipt and a minor correction
to the Mini-Conference balance bringing it to a net loss of $197.11. There
was also a basket collection at the committee meeting on June 2, 2007 =
$10.00. This leaves us with an ending balance of $1434.55. Goals for this
month include: Help the bid book committee with bidding requirement #5 which
concerns financial responsibility and records. Participate in subcommittee
meetings taking place this month.
Respectfully submitted, Mike P. SMICYPAA Treasurer.
Reports:
Chair, Sean K.: Kickball event was awesome. It was a good time and a lot of fun.
Co Chair, Susan M: Not present: Report given by Sean K: Bid presentation sharing meeting on July 28th. Time and place unknown.
Outreach Chair, Ian S.: Since our last Meeting I have appointed KC Rob as Chair of the Kansas City, MO Subcommittee – per our procedures manual, this appointment must be approved by the full committee – this will be done today during New Business. Working with KC Rob and the Outreach Committee Co-Chair, Julie W., the committee is working to plan an event in KC on August 11th. We plan on having a St. Louis speaker, and KC Rob has agreed to be the 10 minute speaker on SMICYPAA/ICYPAA. We are looking at putting on a standard SMICYPAA event (like bingo or trivia night) – one that has proven a success in St. Louis. We will be requesting a suggested donation of $7 for the event, or $5 in advance. We don’t have a location yet, but KC Rob is on that. Hopefully we’ll have flyers ready next week for distribution. More will be revealed. On a personal note, as I mentioned in a committee-wide email, I have secured both flight and hotel plans for ICYPAA in LA, and I am counting the days – 54 days from now. Can’t wait. Respectfully Submitted, Ian S., Outreach Committee Chair.
Events Co-Chair, Ben M: Thank you all for your help and support with the kickball/cookout event, I think we can safely call it a success, even if we did not make money. The events committee would like to rest their case for events for this year. I think overall it was a successful year including some great events like the 80’s prom, trivia night, the variety show and kickball. We will be supporting the upcoming outreach event in Kansas City and will be happy to do whatever necessary to help with the video for our presentation at ICYPAA. We will also help out other various committees as needs and opportunities arise. Thanks you. Respectfully submitted, Ben M.
Group Communications, Jim: Has gone to IR meeting and Area Assembly and is wanting to get together before the State Convention to get us involved.
Bid Book Chair, Vanessa: Waiting on items to be voted on today. Looking through past book.
Merchandising Chair, Sarah: -We had a committee meeting in June. We voted on changing the logo for the banner. We dropped the “This spiritual stuff makes sense”. We need help knowing how to get money for the Banner. We need to have our designs voted on so that we can move on to pricing/quoting T-shirt prices. I have checked into match books and pens for SMICYPAA and they are really expensive. If anyone has any other ideas, please let me know. We were thinking about making stickers. (Should we use the old or new design?).What did we spend last year on T-shirts? How many T-shirts did we buy? How many of each size? What about the color of the T-shirt? Do we need to vote on that in our committee meeting or the SMICYPAA committee meeting? We would like to have a meeting on July 21st at 2:00ish. (Tentative)
Hotel and Facilities: Travis W.: Hello committee, I'm glad to hear that the kickball event was a success. It has also been a successful month for myself personally, as I got married and went on my honeymoon! Obviously because of this I have not done very much with the hotels and contracts this month. This upcoming month will be the busy one for this committee, as I will be finalizing the contracts with hotels so that they are ready to go into the bid book. My plan as of right now is to try to not mess with them too much, since the reviews of our contracts in the past have always been very positive. I figure that it is better to leave more wiggle room and bargaining power to the advisory council, if and when we win the bid. That being said, the cochair and I will be setting up at least one subcommittee meeting for anyone to attend that is interested in what we're up to and for the sake of accountability. Thanks as always to everyone for their hard work!
Old Business: Open positions: Group Communications Co-Chair.
New Business:
Sean: We were bumped from our time slot for hospitality room from 1 to 2 am on Saturday night. ICYPAA wanted to know what our theme would be. Toasted Ravoli or building an Arch. Discussion about possible topics. Wiffle ball home run derby with prizes.
Graphic/logo designs presentations. Presented three different images. Show of hands, the logo with the bears approved by all members presents. It was suggested to get a quote and notify committee members of cost per shirt for start up number of shirts.
Missouri State Convention. Talked about having a table or hosting meetings at the convention. It is the week of July 27th. Jason, has a contact with the convention. The contact wants us to run the hospitality room in the late hours and host a marathon meeting. Jason and Jim will get together and get back to the committee via email.
Hotel Room at ICYPAA 49. The room will be used for Newcomers from St Louis that cannot afford it. Discussion. Travis W volunteered to stay in the room with newcomers. The room would be for two nights. Jason motioned to approve funds for a hotel room for Friday and Saturday night. MMSP.
Reason Statement presentation. Christen and Travis. 3 reason statements were presented. Discussion. Reworded 12 steps was approved by all committee members present.
Appointment of Rob for Kansas City subcommittee member of outreach committee. Travis made motion to approve, Jason B second, MMSP.
General Sharing:
Columbia Campout, August 17, 18, 19th. $10.00 a night to camp. $10.00 registration fee. Floating available. Vanessa will send out info and contact info.
Who is registered for ICYPAA?
Bid presentation meeting July 28, 2007, time and location to be determined.
Next meeting is August 04, 2007.
Meeting closed at 5:18 pm.
Respectfully Submitted,
Maggie T.
SMICYPAA Recording Secretary