Mike P. opened the meeting at 16:17 with the Serenity Prayer
Attendees: 33 attendees
Mike P. (Outgoing Chair); Travis W. (Outgoing Hotel/Facilities Chair); Josh S. (Outgoing Secretary); Sean K.; Ashley S.; Nikki F.; Susan; Jenny; Rachel F.; Molly L.; Cara K.; Anna F.; Fran P.; Joe E. (Outgoing Outreach Chair); Ian S. (Outgoing Legal Permits/); Evan W. (Outgoing Treatment Chair); Chelsea H. (Outgoing co-Chair); Kerri; Alicia G.; Lucy; Amy W.; Dan H.; Drew H.; Matt N. (Outgoing Treasurer); Bill P.; Matt H.; Dave F.; Jeff M.; Alfred K.; Sean W.; Jason B.; Dan G. (Outgoing Bid Book Coordinator); Glynn W. (ICYPAA Advisory Council Member).
The Short Form of the Traditions read by Anna F.
The Short Form of the Concepts read by Lucy.
ICYPAA Facts, Aims and Purposes read by Alfred K.
Summary of Actions of previous Committee meeting read by Josh S.
Motion: Accept the Summary of Actions for May 15, 2004 Meeting as read.
(Joe E., Chelsea H.) – MMSPU
Treasurer’s Report: presented by Matt N.
Motion: Accept the Treasurer’s Report as presented
(Joe E., Jason B.) – MMSPU
Old Business:
None
New Business:
Presentation of Proposed amendment to the SMICYPAA Bid Committee Procedures Manual: Bid Committee Structures and Procedures Committee (Mike P., Chelsea H. and Ian S.)
Open Positions (election proceedings):
Motion: Forgo the standard one-year sobriety requirement for the following open positions to allow for the standing of one individual who will have one-year sober one week from today.
(Dan G., Chelsea H.) - MMSPU
Chair
Mike P. (outgoing Chair) introduced the position: not as complicated or time-intensive as the description
Candidates:
Chelsea H.: 6+ years sober; Outgoing Co-chair; IR, involved in home group; willing to familiarize herself with 12 Concepts and Robert’s Rules of Order; in attendance at ICYPAA 47
Ian S.: 7+ years sober; Home Group IR; District 4Special Needs Committee Chair.; Area 38 Special Needs Committee Chair; Area 38 Registrar; Area 38 Webmaster; Outgoing Tax Law and Legal Permits Chair; Outgoing BCR for BC at ICYPAA 47; has attended 5 ICYPAAs.
Travis W.: 6+ years sober; Outgoing Hotel/Facilities Co-Chair; in attendance at ICYPAA 47
Ballot #1:
32 total votes as follows:
Chelsea H.: 9
Ian S.: 11
Travis W.: 12
Ballot #2:
31 total votes as follows
Chelsea H.: 7
Ian S.: 11
Travis W.: 13
Ballot #3:
32 total votes as follows:
Chelsea H.: 4
Ian S.: 11
Travis W.: 17
Chelsea H. dropped (less than 1/5)
Ballot #4:
32 total votes as follows:
Ian S.: 12
Travis W.: 20
Motion: Proceed to 5th Ballot
(Chelsea H., Dan G.) - MMSPM
Ballot #5:
32 total votes as follows:
Travis W.: 21
Ian S.: 11
Goes to the hat:
Travis W. is drawn from the hat
Motion: Hold election for Treasurer next
(Dan G., Joe E.) - MMSPU
Treasurer
Matt N. (outgoing Treasurer) introduced the position: prior experience in accounting is beneficial; checkbook balancing skills highly recommended; would have liked to formalize disbursements
Candidates:
Sean K.: 6+ years sober; stood for Treasurer last year; IR; International Men’s Conference; Sponsorship Chair of Men’s Breakfast; Co-Coordinator for 569 Events.
Mike P.: District Secretary; coffee, chair; familiar with AA budget reports (helped last year); able and willing
Ballot #1:
33 total votes as follows:
Sean K.: 29
Mike P.: 4
Sean K. elected as Treasurer.
Co-Chair
Chelsea H. (outgoing Co-Chair) introduced the position: Chaired when Mike absent; attended IR and District Meetings;
Candidates:
Fran P.: 6+ years sober; experience with event-planning; D3 Grapevine; both areas; Missouri State Convention; Fall Classic; home group positions
Dan G.: 4+ years sober; outgoing Bid Book Coordinator; IR; AA Men’s Breakfast; Publicity Committee for Fall Classic
Ian S.: would like to get people involved; attorney by training
Ballot #1:
33 total votes as follows:
Fran P.: 8
Dan G.: 11
Ian S.: 14
Ballot #2:
32 total votes as follows:
Fran P.: 5
Dan G.: 11
Ian S.: 16
Fran P. is dropped from ballot (less than 1/5)
Ballot #3:
29 total votes as follows:
Dan G.: 11
Ian S.: 18
Ballot #4:
27 total votes as follows:
Dan G.: 15
Ian S.: 12
Motion: Go to a fifth ballot
(Ian S., Mike P.) – MMSF
Dan G. drawn from the hat
Motion: To end meeting after the election of corresponding secretary and hold other elections at next meeting
(Joe E., Chelsea H.) - MMSPU
Recording Secretary
Josh S. (outgoing Secretary) introduced the postition: last year the position entailed the duties of both the corresponding and recording secretary; computer for notes was helpful; prior experience would have been helpful but I picked things up quickly
Candidates:
Chelsea H.: see above;
Ian S.: helped with procedures manual, filled in for Josh S. in the past
Mike P.: see above
Josh S.: recognizes the importance of both the spirit of rotation and the philosophy that you should stand for anything you are willing and able to do, however, I am not able to stand for many of the positions available. I can do both secretarial positions so I will stand for both. GSR; Outgoing Secretary; assorted group level work.
Ballot #1:
27 total votes as follows:
Chelsea H.: 4
Ian S.: 13
Mike P.: 6
Josh S.: 6
Ballot #2:
23 total votes as follows:
Chelsea H.: 2
Ian S.: 14
Mike P.: 3
Josh S.: 4
Chelsea H. and Mike P. dropped (less than 1/5)
Ballot #3:
23 total votes:
Ian S.: 16
Josh S.: 7
Ian S. elected as Recording Secretary
Corresponding Secretary
Candidates:
Fran P.: above; need a woman on the committee
Chelsea H.: above; need a woman on the committee
Jason B.: took part
Mike P.: above
Josh S.: above
Ballot #1:
24 total votes as follows:
Fran P.: 7
Chelsea H.: 7
Jason B.: 2
Mike P.: 1
Josh S.: 7
Ballot #2:
24 total votes as follows:
Fran P.: 9
Chelsea H.: 5
Jason B.: 1
Mike P.: 0
Josh S.: 9
Jason B. and Mike P. dropped (less than 1/5)
Ballot #3:
24 total votes as follows:
Fran P.: 12
Chelsea H.: 3
Josh S.: 10
Chelsea H. dropped (less than 1/5)
Ballot #4:
25 total votes as follows:
Fran P.: 14
Josh S.: 11
Go to the hat (automatic as no motion made for 5th ballot)
Josh S. is drawn from the hat
Glynn W.: hands over control of meeting to new Chair, Travis W.
Travis W.: thank you; we have agreed to finish next Saturday, August 7th at 1600
Motion: Adjourn
(Chelsea H., Dan G.): MMSPU
Meeting closed at with the Serenity Prayer at 6:35 p.m.
Next Meeting: next Saturday, August 7th at 4:00 p.m. – elections for standing committee chairs and co-chairs will be held.
Respectfully Recorded,
Josh S. , Outgoing Secretary, SMICYPAA Bid Committee
(final draft prepared by Ian S., Incoming Recording Secretary)