Opening of Meeting by Bid Committee Chair, Travis W., at 4:07 with Serenity Prayer
Introductions around the room (25 attendees present)
Twelve Traditions (short form) read by Evan W.
Twelve Concepts (short form) read by Joe E.
ICYPAA's Facts, Aims and Purposes read by Ryan M.
Presentation of the Summary of Actions from the Previous Meeting by Ian S.
Motion made to accept the 7/31/04 Meeting minutes as summarized and delivered
in full via email.
(Joe E., Dan G.) - MMSPU
Presentation of the Treasurer's Report by Sean K (somewhat incomplete—Sean is seeing that the checking account is switched over from last year’s Treasurer).
Motion made to accept the Treasurer’s Report as presented.
(Ian S., Josh S.) - MMSPU
Old Business: None
New Business:
Open Positions (Election Proceedings – part II):
Motion made to allow an individual to stand for Bid Book Chair Position
in abstention.
(Dan G., Unknown) – MMSF
Hotel / Facilities Chair
Candidates:
Joe E.: 3 yrs sober; outgoing Outreach Chair; PI/CPC rep for homegroup;
treasurer of homegroup; deals with large corporations; has ICYPAA connections.
Chelsea H.: 6+ years sober; Outgoing Co-chair; IR, involved in home group;
willing to familiarize herself with 12 Concepts and Robert’s Rules
of Order; in attendance at ICYPAA 47; no hotel contract experience.
Jason B.: 6 years sober; has had paid position to secure events and put
on events.
Mike P. District Secretary; coffee, chair; familiar with AA budget reports
(helped last year); able and willing; and drives a hard bargain.
Ballot: 1 2 3 4 motion (y/n) 5
Joe E. 4 2
Chelsea H. 4 3
Jason B. 5 2
Mike P. 15 19
Motion made to elect all the chairs, then elect all the co-chairs, instead
of chair, then co-chair.
(Mike P, Dave F.) -MMSPU
Outreach Chair
Candidates:
Jason B.: 6 years sober; has had paid position to secure events and put
on events.
Alicia G.: 4 yrs sober; served her homegroup.
Evan W.: 3.5 yrs sober; outgoing Men’s Treatment Chair; IR for his
homegroup.
Bill P.: 5 yrs sober; worked with SMICYPAA behind the scenes
Ballot: 1 2 3 4 motion (y/n) 5
Jason B. 15 18 17 18 Y (Ian S., Kara—MMSF) Hat: Jason B.
Alicia G. 5 5 10 10
Bill P. 6 4 x x
Evan W. 2 1 x x
Motion to take a 5 minute break.
(Dan, Joe E.) -MMSP
Bid Book Chair
Candidates:
Susan M.: wants to do something; fired up about ICYPAA
Joe E.: see above; has some publishing experience
Chelsea H.: see above; willing to learn.
Ballot: 1 2 3 4 motion (y/n) 5
Susan M. 17 (by acclamation)
Joe E. 5 (bowed out)
Chelsea H. 4 (bowed out)
Events Chair
Candidates:
Nikki F.: 3.5 yrs sober; alt. IR for homegroup; would like to do events—fired
up about our past events; has ideas for future events; good organizer.
Amy W.: 2 yrs; GSR for homegroup; would like to be a part of.
Molly L.: 4 yrs sober; lots of service experience—GSR, literature
rep; would like to be involved and be helpful.
Ashley S.: 5.5 yrs sober; GSR of homegroup; writer for Gratitude Gazette;
worked on our Letter of Purpose last year; likes to pull ppl together to
have fun.
Ryan: 1 yr 9mos sober; persistent person; has done fundraising before.
Chelsea H.: see above.
Evan W.: see above; current sponsor is past Chair of this committee.
Ballot: 1 2 3 4 motion (y/n) 5
Nikki F. 8 10 (by acclamation)
Amy W. 2 2 x
Molly L. 5 7 (dropped)
Ashley S. 5 5 x
Ryan: 1 0 x
Chelsea H. 3 2 x
Evan W. 3 0 x
Merchandising Chair
Candidates:
Joe E.: see above; exited to serve.
Dan H.: 5 yrs sober; wants to be a part of; has a good imagination.
Ryan M.: see above; wants to lend a creative hand; Aunt works for logo company.
Chelsea H.: see above; has retail experience.
Evan W.: see above.
Ballot: 1 2 3 4 motion (y/n) 5
Joe E. 4 4 x
Dan. H. 10 11 15 16 n – Dan came out of the hat.
Ryan M. 6 6 9 9
Chelsea H. 4 4 x
Evan W. 0 (dropped)
Group Communications Chair
Candidates:
Amy W.: see above.
Alicia G.: see above; already works with many DCM’s.
Bill P.: see above; has been an IR and a GSR.
Chelsea H.: see above; has IR contacts.
Evan W.: see above
Ballot: 1 2 3 4 motion (y/n) 5
Amy W. 2 5 4 x
Alicia G. 8 11 10 11 n – Alicia came out of the hat.
Bill P. 6 (dropped)
Chelsea H. 9 9 11 13
Evan W. 0 (dropped)
Motion to take a 5 minute break.
(Dan H., Dan G.) – MMSP
Hotel / Facilities Co-Chair
Candidates:
Chelsea H. (by acclamation—no one else stood)
Later: Chelsea H. resigns—new election held;
Candidates: Matt H. (no one else stood—wins by acclamation.)
Outreach Co-Chair
Candidates:
Bill P.: see above.
Evan W.: see above.
Ballot: 1 2 3 4 motion (y/n) 5
Bill P. 15
Evan W. 7
Bid Book Co-Chair
Candidates:
Matt H.: 8 yrs sober; been a GSR
Drew H.: 3 yrs sober; worked w/ prior Bid Book Chair; film student; willing
to learn Photoshop.
Evan W.: see above.
Ballot: 1 2 3 4 motion (y/n) 5
Matt H. 4
Drew H. 17
Evan W. 0
Events Co-Chair
Candidates:
Molly L.; see above.
Evan W.: see above.
Ballot: 1 2 3 4 motion (y/n) 5
Molly L. 12 12 13 12
Evan W. 10 11 10 9 n—Evan came out of the hat.
Merchandising Co-Chair
Candidates:
Jeff M.: 6 yrs sober.
Molly L.: see above.
Ryan M.: see above.
Amy W.: see above.
Chelsea H.: see above.
Ballot: 1 2 3 4 motion (y/n) 5
Jeff M. 1 4 5 4
Molly L. 4 4 2 x
Ryan M. 6 5 8 10 y – (Ryan M., Dan G.) – MMSP 10
Amy W. 4 4 5 6 10
Chelsea H. 6 4 (dropped)
Ryan came out of the hat.
Group Communications Co-Chair
Candidates:
Chelsea H.: see above.
Amy W.: see above.
Pete M.: 8 yrs sober; wants to be of service.
Ballot: 1 2 3 4 motion (y/n) 5
Amy W. 3 3
Chelsea H. 9 10
Pete M. 3 2
Motion to table voting on the amendments to the Procedures Manual until
next Meeting
(Ian S., Jason B.)--MMSPU
Motion made to adjourn the Meeting.
(Dan G., Ryan M.)—MMSPU
Meeting closed in the usual manner at 7:25 p.m.
Note: Next meeting is 1st Saturday of September (9/2/04) at 4:00 p.m.
Respectfully Submitted,
Ian S.
SMICYPAA BC Recording Secretary