Attendees: 25 attendees
Opening: Mike P. opened with the Serenity Prayer
Sharing:
Mike P. (Group 500, Chesterfield) – Purpose of the meeting
Glynn W. (TN) – History of ICYPAA in St. Louis
Pat B. (Area Chair) – Pledges Area 38’s support
Glynn – E-mail list going around. Memorial Day weekend in Florida
Chelsea H. (Group 448, Glendale) – Read bidding requirements
Glynn W. – Discusses requirement #6 and tax ID#, positions, 3rd Legacy election procedure (p. 21, AA Service Manual), and importance of bid committee representative
Everyone – Reading of VALYPAA position descriptions and responsibilities
- Chair
- Co-chair
- Secretary
- Treasurer
- Outreach Coordinator
- CPC/PI
- Bid Committee Coordinator
- Program/Events Chair
- Bid Book Coordinator
- Website Chair
- Hotel Chair
- Bid Committee Representative
Elections:
Chair
Mike P. stands unopposed
Motion: For election of Mike P. as Chair by acclimation.
(Chelsea H., Josh S.) – MMSPU
Ray – Reading of co-chair responsibilities
Pat B. – Area treasurer assistance is available
John – answered bank question about credit check
Matt N. – Question about hotel contract
John – No personal liability as a result of hotel contract
Glynn – Coaching committee will help negotiate hotel contract. Past candidate for Treasurer mentioned CPA as a part of service resume
Chelsea H. – Requests approximate time commitment for co-chair and other positions
Glynn W. – Approximate time commitment is difficult to say
Co-Chair
Jen L. – 1.5 years sobriety; sponsor; CINCYPAA; EASYPAA; Just moved from Boston; Degree in advertising
Chelsea H. – 5+ years sobriety; Alt. IR for Group 448; attended 45th ICYPAA in Louisville KY; Home group chair; enthusiastic
Hal F. (Group 500, Chesterfield) – GSR, entertainment chair for Group 569; involvement in organization of dances
Mark W. – 10 months sobriety; very interested; great experience; talent of organization; active member of home group
Glynn – elaborates a bit on 3rd legacy election procedure; 2/3 vote election.
Chelsea H. elected as Co-Chair
Secretary
Mike P. – communicates with council; minutes; materials, etc.
Justin B. (Group 347) and Josh S. (Group 477, Sunset Hills) stand for position
Justin B. – good with computers; able and competent
Josh S. – May 15, 1998; works with sponsor; GSR for 477; chair of home group’s group conscience; appreciates typed minutes.
1ST BALLOT: 22 Total Votes, 2/3 = 14
Justin B. – 3
Josh S. – 19
Josh S. elected as Secretary
Treasurer
Mike P. – duties/responsibilities; financial duties, reports to assembly, encouraging contributions, responsible, reasonable amount of sobriety, organized, some accounting experience helpful.
Matt N., Andrea B. (271, Chesterfield), and Sean K. (Group 477, Sunset Hills) stand for position
Andrea B. – GSR; treasurer; organized; enthusiastic
Matt N. – 7-25-99; district treatment chair; interested in service; CPA; technical and professional experience
Sean K. – IR for 477; scholarships for AIM Breakfast; involved in ICYPAA fundraising events in past; proficient in production and translation of financial reports
1ST BALLOT: 17 total votes; 2/3 =10
Sean K. – 0
Andrea B. – 1
Matt N. – 16
Matt N. elected as Treasurer
Program/Events Chair
Glynn W.: To throw events to raise money; to show financial responsibility; printing; mailing costs; bid book costs; needs enthusiasm; pie-in-your-face contests; passion; raffles; 50/50 raffles; competition from other bid committees (one committee just raised $1500 in one event).
Mike P.: Delegation of responsibility is invaluable
Glynn W.: Phone work time (a lot)
Matt N.: Can we have events in different areas?
Glynn W.: It’s up to you…the more the merrier
John: When is the bid due?
Glynn: Next ICYPAA (late May 2003)
Jeff: Is the hotel contract due then?
Glynn W. - The contract is not signed until the bid is awarded. Bid committee should negotiate the contract with Glynn ahead of time.
Hal F. - entertainment chair for Group 569; dances; campout in the works
Jen L. - Advertising/Marketing degree; RFT sales; good on the phone; currently works for PR firm
Sean W. – 3-20-99; enthusiastic; a lot of experience putting together events; busy but willing
BALLOT #1: 18 total votes, 2/3 = 12
Jen L. – 11
Sean W. – 5
Hal F. – 2
No two-thirds supermajority present so revote on all three candidates
BALLOT #2: 18 total votes, 2/3 = 12
Jen L. – 13
Sean W. – 4
Hal F. – 1
Two-thirds supermajority present; Jen L. elected as Program/Events Chair
Bid Book Chair
Glynn W. – Putting together pack; back-heavy, Feb-Mar responsibility; time intensive; needs letters from Area Chair for support; Tax status; communicating all these things
Dan G. (absent) – 4 years sober; advertising/communication degree; good writer
Joe E. (absent) – committee experience, 2+ years sober
Motion: Postpone election.
(Chelsea H., Andrea B.) – MMSPU
Website Chair
Brandon M. – 10-17-00, several years experience, technical; good at web design
Motion: For election by acclimation of Brandon M. as Website Chair.
(Chelsea H., Pete M.) - MMSPU
Hotel/Facilities Chair
Travis W. – observation on International Men’s Conference of Alcoholics Anonymous in 2001; good communication; can “play the game”; active in service at group and district level
Mark W. – 10 months sober; no formal positions held in past; small service roles; very interested; professional speaking ability; natural salesman; hotel and restaurant experience
Brian D. – April 28, 2003 – business-minded; can “play the game”; good negotiator; new in program; not much service experience
Jeff B. – Jan. 17, 2003 – sponsor; 3 meetings a week; handles keys to a church and coffee responsibility; professional in contract negotiation; resources to handle the assignment; family and circle of friends are lawyers; confident in ability; “I’ll close the deal.”
Jeff M. – involved in AA group; chairperson, treasurer; good integrity for service; delegation
BALLOT #1: 16 total votes, 2/3 = 10
Travis W. – 6
Mark W. – 2
Brian D. – 1
Jeff B. – 6
Jeff M. – 1
No two-thirds supermajority present; revote on all five candidates
BALLOT #2: 16 total votes, 2/3 = 10
Travis W. – 7
Mark W. – 1
Brian D. – 0
Jeff B. – 8
Jeff M. – 0
No two-thirds supermajority present; Mark W., Brian D., and Jeff M. dropped
Motion: Go to the hat
(Jeff M.) – MM, not seconded
BALLOT #3: 16 total votes, 2/3 = 10
Travis W. – 9
Jeff B. – 7
No two-thirds supermajority present
Motion: Go to the hat
(Sean H., Jeff M.) - MMSPU
Travis W. is drawn from the hat and elected as Hotel Chair
Josh S. – opens discussion on area liaison responsibility; make it a position?
Mark W. – not fair to put on the chairperson
Brian D. – co-chair can do that
Mike P. – explains area liaison responsibility
Josh S. – secretary can do this
Motion: Make Secretary responsible as the Area 38 liaison
(Matt N., Jeff B.) – MMSP 17-1
Minority Opinion
Mark W. – It should be a separate position
Mike P. – Does this change anyone’s vote?
No response
Motion: Close elections
(Pete M., Sean W.) - MMSPU
Glynn W. – he and Mike P. talked two years ago; Glynn begged for support dances; on behalf of host committees; thank you!; inspirational comments; committee is starting to take structure and spirit; keep at it until you get the bid, even if it is not this year
Closing:
Meeting closed with the Responsibility Statement at 5:30 PM
Respectfully Submitted,
Joshua S., Secretary