Opening of Meeting by Bid Committee Chair, Sean K., at 4:30 pm with Serenity Prayer.
Twelve Traditions (short form of 11th Tradition) read.
Twelve Concepts (short form of 11th Concept) read.
Facts Aims and Traditions read.
Meeting attendance: 11
Summary of Actions of last Meeting read; Minutes approved.
Treasure Report: treasurer not present. Sean K., gave report that there has been no activity with account since last month. The upcoming event has a budget of $400.00.
Reports:
Chair, Sean K.: Opening and welcoming comments. He talked about the upcoming event for December.
Co Chair, Susan M: I am very excited about our upcoming event. And I have been spreading the word everywhere I go. I have not been doing much for the committee as of the past couple months except spreading the word about SMICYPAA. I have talk to a couple people about joining our committee and our open Bid Book Committee Chair person. Let me know if I can be of service to anyone.
Outreach Committee Chair, Ian S.: The Committee is still in the process of compiling its near-exhaustive list of treatment centers in Missouri, and plans to have the list in final form for a November 18th mail-out of the 80’s Prom flyer to all our treatment center contact people. Along with the flyer we will include a brief cover letter explaining what the Committee does and what we are offering the treatment centers (specifically, complimentary tickets to our Committee and Outreach Events, as well as a link to young and young at heart AA’s in service throughout the State). Clair F. and Jason M., Women’s and Men’s Treatment Subcommittee Chairs, respectively, have been working hard thus far to complete this contact list. I’m happy to report that the AA newcomer’s meeting at the Comtrea Facility went off as scheduled in October with Jeff G. at the helm. He took over the chair position for this meeting which is sponsored by the Outreach Committee and held every third Wednesday at 4pm at that treatment center located in Arnold, MO. I’m still on the lookout for a State Convention Committee Liaison, as well as a Family Groups Subcommittee Chair, but I hope to appoint those positions before our next Meeting. If anyone knows of any interested individuals, please have them contact me. I attended the Events Committee planning/work-session last Monday, and I look forward to working with other members of the soon-to-be-created Mini-Conference Ad Hoc Committee to plan and put-on the SMICYPAA Mini-Conference, which is tentatively planned for May 26-27, 2007 (Memorial Day Weekend) and will be held at either the Millennium Hotel or the Renaissance Grand Hotel in St. Louis, MO. At this time it looks like the Mini Conference will be kicked off with a banquet on Saturday night, followed by a main speaker and a dance, then service workshops and a speaker meeting to close on Sunday, with marathon meetings throughout. With the help of the Ad Hoc Committee, hopefully we can start selling banquet tickets and open pre-registration for the Mini Conference in January. The Outreach Committee is still looking into a possible Outreach Event in Springfield, MO, possibly in February. In the meantime I’m looking forward to attending our 80’s Prom event on December 2nd.
Hotel Chair, Travis W.: Not much to report this month for the hotel and facilities committee to everyone. My co-chair and I will be trying to get together this coming month to develop a more solid plan of action, and we will then decide if we need to hold any sub-committee meetings at that time, although those will probably be farther into the future. I also plan on reconvening with last year’s hotel and facilities chair, Mike P., to discuss further details regarding the hotels we are currently working with, as well as other possibilities. As always, thank you for the opportunity to serve.
Group Communications Chair, Mike P.: Important activities since our last meeting include: There is plenty of room for growth in the area of group communications. Soon we will start asking some of the districts in the area if they will allow a visitor from SMICYPAA to come and provide some information for the district members to bring back to their groups. If you already attend a district or intergroup meeting in some capacity please let me know so I can contact you. I have yet to make any subcommittee appointments. If you are interested in serving as the Young People's Group Subcommittee Chair or the Intergroup Liaison Chair please let me know right away. Thank you for the opportunity to serve.
Events Chair, Ben M.: Held meeting on Monday October 30, 2006 at Starbucks at Clayton & Lindbergh at 7:30pm. Subcommittees for 80s prom: Decorations (balloons, silver streamers, etc.) – Susan & Mindy (Susan unconfirmed), Refreshments: Cake – Sean; Punch – Kelly Pott (unconfirmed); Water/axiom – Ian Coffee – Susan, DJ/sound system – Jason and Sean. Discussed mini-conference – meet more with Outreach committee.. Future Events: February 10, 2006 – Trivia night (Adam working on location), March Event – Variety show, April Event – Bingo, May event – Float trip or event with Atlanta committee or mini-conference. Next meeting is November 27, 2006, at 7:30pm at Starbucks.
Merchandising Chair, Adam W.: Planning on having art work samples by next business meeting.
Bid Book Chair: No chair for this position, Susan reported there may be a person interested.
Old Business:
Open positions: Merchandise Co Chair, Bid Book Chair/Co Chair, Group Communications Co Chair, and Treasurer.
New Business:
Motion by Ian S., Outreach Committee Chairperson: To create a Mini Conference Ad-hoc Committee. The committee to consist of Events Chair, Outreach Chair, Bid Co Chair. The purpose is to research the process of possibly putting on a Mini Conference to present the findings to the committee for approval, upon approval the same committee to move forward to plan and prepare for the Mini Conference Committee, MMSP.
General Sharing:
Chelsea mentioned doing an event with Atlanta and gathering information
on possibilities. She also mentioned that a SMICYPAA presence at the
Alano Banquet would help.
Next meeting is December 2, 2006.
Meeting closed at 5:15 pm.
Respectfully Submitted,
Maggie T.
SMICYPAA BC Recording Secretary