Opening of the Meeting Bid Committee, Travis W., at 4:09 p.m. with the serenity prayer.
17 attendees present, of which four (4) were attending their first SMICYPAA Meeting.
Tradition 11 (short form) read by Lisa E.
Concept 11 (short form) read by Ryan
Presentation of the Summary of Actions of the 10/8/05 Meeting (the minutes for which were delivered in full via email prior to the Meeting) by Ian S. (acting as SMICYPAA Recording Secretary)
Motion made to approve the 10/8/05 minutes.
(Jason B.) - MMSPU
Presentation of the Treasurer’s Report by Travis W. in Treasurer’s
absence (on sick leave).
Reports:
Chair: Not too much going on since our last meeting on my end of things.
It has been a struggle lately to raise support and interest in the committee,
I think primarily because we haven’t been too active since right before
the conference should have happened. I am looking forward to this meeting
to see what we as a committee can start doing to become more active in our
A.A. community again, and in service work to raise more excitement about
the conference and our bid at it. My goal for this upcoming month is to
raise more awareness in our committee and in the wonderful opportunities
for service work and experience that it can provide. Hopefully, any unfilled
positions that remain on our committee will be filled by the beginning of
next month, and I hope to be able to appoint a new webmaster as well.
Travis W.
Co-Chair: Have been helping to plan our Festivus event, which will be held
on December 23, 2005—we are looking for locations and will need help
planning/setting up; still acting as webmaster and secretary.
Ian S.
Outreach Committee: Has been spreading the word about our Meetings and the
SMICYPAA connection with the Spiritual Homecoming; has been speaking with
members in Kansas City, MO. Cara K, Womens Treatment Chair is resigning
due to studying abroad this semester.
Jason B.
Hotels/Facilities Committee: Hotels are maintaining status quo—contracts
will carry over to next year; I will alert the hotels to the new date (June
29 to July 2, 2006).
Mike P.
Bid Book Committee: Thanks for help producing the Bid Books. Copies of the unused bid books have been distributed around the Committee; copies will be made available at our table at the Spiritual Homecoming, and we are saving some for archival uses (for the Eastern Area and our own archives). We need a Bid Book Committee Co-Chairperson.
Events Committee: Festivus will happen this year. We need a venue and ideas
for feats of strength, etc. We need help calling churches. Want to know
more about Festivus—visit http://icsesq.com/festivus. Possible Groundhog
Day Dance in February, 2006. Check your email—the next Events Committee
planning meeting will be scheduled soon.
Brian L., Interim Events Committee Chairperson
Merchandising Committee: Nothing new to report, other than T-Shirts are
still for sale.
Dan H.
Group Communications Committee: I attended the IR Meeting and announced
this Meeting, as well as the rescheduled date for ICYPAA. I have a form
ready to be filled out to move the location of this Meeting to St. Mary’s
Hospital—this will be discussed in new business.
Brian L. (Group Communications Committee Co-Chair)
Old Business:
Positions open for election:
Recording Secretary: no one stands.
Events Committee Chair Brian L. stands; Brian L. elected by acclamation.
Events Committee Co-Chair: Dan S. (a/k/a “Stoney”) stands; Dan S. elected by acclamation.
Bid Book Co-Chair: no one stands.
New Business:
Discussion was held regarding moving the location of the Meeting from the Central Services Office to St. Mary’s, due to the excessive heat during the Summer months at Central Services. Space is available, rent is negotiable (they take donations), and parking is free. Chelsea is unsure whether St. Mary’s will tolerate our occasional change from the 1st to the 2nd Saturday of the month. (around the Area Assembly).
Motion to authorize Chelsea H. to proceed towards securing the new location
at St. Mary’s ASAP.
(Jason B.) – MMSPU
Lisa, Events Chairperson from Group #569 (“Service for Serenity” Group) made a verbal request for the SMICYPAA BC to co-sponsoring a New Year’s event with her Group. The Group would like support; meaning help planning, setting up, etc.; the Group is not asking for money, necessarily. General sharing was held regarding the request.
Motion to close.
(Ian S.) – MMSPU
Motion was closed in the usual manner at 5:56 p.m.
Respectfully Submitted,
Ian S., Bid Committee Co-Chair
(acting as SMICYPAA Recording Secretary)
** NEXT MEETING: SATURDAY, DECEMBER 3, 2005, 4:00 P.M. at the CENTRAL SERVICES
OFFICE **