A. Outreach Committee
1. Sobriety requirement for the Chairperson: Two years
2. Duties of the Chairperson:
i. Make contacts, either in person or through committee and/or subcommittee members, with alcoholics situated in cities throughout Missouri for support of the Show Me ICYPAA Bid;
ii. Appoint chairpersons for the following subcommittees:
1. Men’s Treatment Facilities Subcommittee
a. Duties of this subcommittee chairperson:
i. Outreach to all area hospitals and institutions, especially those wards of which are male-only, to let them know all alcoholics in treatment therein are welcome to participate in all Show Me ICYPAA Bid Events free of charge.
2. Women’s Treatment Facilities Subcommittee
a. Duties of this subcommittee chairperson:
i. Outreach to all area hospitals and institutions, especially those wards of which are female-only, to let them know all alcoholics in treatment therein are welcome to participate in all Show Me ICYPAA Bid Events free of charge.
3. Family Groups (Al-anon and Alateen) Subcommittee
a. Duties of this subcommittee chairperson:
i. Act as liaison between the Show Me ICYPAA Bid Committee and the Al-anon and Alateen fellowships; in doing so, carry the message of the Bid and events of the Bid Committee to members of such fellowships.
4. Missouri State Convention Liaison Subcommittee
a. Duties of this subcommittee chairperson:
i. Either individually or by and through subcommittee members, attend State Convention Committee meetings and/or correspond with such Committee;
ii. Maintain communication between the Bid Committee and the State Convention Committee;
iii. Provide event and outreach flyers, and other Bid Committee publications for use at the State Convention;
iv. Report to the Outreach Chairperson regarding the activities and needs of the State Convention Committee.
5. Outreach Flyers Subcommittee
a. Duties of this subcommittee chairperson:
i. As needed, create (design and/or make copies of) all flyers for the Outreach Committee, as needed, in a timely manner;
ii. Wherever appropriate, deliver such flyers to Central Services in time for its regular mass mail-out.
iii. Create subcommittees in Missouri cities and appoint subcommittee chairpersons for each said subcommittee, under the following guidelines:
1. Such subcommittees shall only be created in such cities which are more than fifty (50) miles outside of St. Louis;
2. Such subcommittees shall be known as the “[city name] Subcommittee”;
3. Once a subcommittee chairperson has been appointed for such subcommittee, no amendment to this Procedures Manual shall be required for the subcommittee’s recognition;
4. The purpose of such subcommittees shall be to assist the Outreach Committee Chairperson in the carrying out of his/her duties with respect to the city in which the subcommittee is created;
5. Such subcommittee chairpersons shall report directly to the Outreach Chairperson.
B. Hotels/Facilities Committee
1. Sobriety requirement for the Chairperson: One Year
2. Duties of the Chairperson:
i. Obtain proposals from possible venues for the conference—preferably a minimum of three; two of which will be selected for the actual bid. See ICYPAA Bidding Requirement No. 2;
ii. Represent the Bid Committee in a professional and responsible manner, acting as contact for the Bid Committee with all businesses and venues dealt with.
C. Bid Book Committee
1. Sobriety requirement for the Chairperson: One year
2. Duties of the Chairperson:
i. Produce the “Bid Book” within a time reasonably sufficient to allow its presentation at ICYPAA, following review by the Bid Committee, but no later than two (2) Meetings prior thereto;
ii. Make a motion that the one of the ideas presented by the Reasons Statement Subcommittee chairperson be selected by a vote under the third legacy procedure (see below);
iii. Appoint a chairperson for the following subcommittee:
1. Reasons Statement Subcommittee
a. Duties of this subcommittee chairperson:
i. After timely notice to all Bid Committee Members, organize and chair no less than three (3) sharing sessions for the purpose of soliciting three (3) separate and independent ideas for the reasonsstatement which fulfills ICYPAA Bidding Requirement #8; following the last of said meetings, present the three (3) ideas to the Bid Committee at a Meeting.
D. Events Committee
1. Sobriety requirement for the Chairperson: One year
2. Duties of the Chairperson:
i. Coordinate all outreach/fundraiser events;
ii. Find and coordinate volunteers to staff each event;
iii. Be present at all events or appoint a designee in charge if they cannot attend;
iv. Appoint a chairperson for the following subcommittee:
1. Events Flyers Subcommittee
a. Duties of this subcommittee chairperson:
i. As needed, create (design and/or make copies of) all flyers for events in a timely manner;
ii. Deliver such flyers to Central Services in time for its regular mass mail-out;
iii. Design a temporary pre-registration flyer for ICYPAA in accordance with ICYPAA Bidding Requirement No. 3.
E. Merchandising Committee
1. Sobriety requirement for the Chairperson: One year
2. Duties of the Chairperson:
i. Oversee the production and merchandising of promotional products as the Bid Committee deems necessary;
ii. Work closely with the Bid Book Committee Chairperson with respect to use and creation of logos, designs, etc. which may appear on such merchandise.
F. Group Communications Committee
1. Sobriety requirement for the Chairperson: One year
2. Duties of the Chairperson:
i. Communicate with A.A. groups in Missouri, either in person or through committee and/or subcommittee members, regarding the Show Me ICYPAA Bid and the Bid Committee;
ii. Appoint chairpersons for the following subcommittees:
1. Young Peoples’ Group Subcommittee
a. Duties of this subcommittee chairperson:
i. Establish and maintain communication between the Bid Committee and A.A. groups in Missouri which designate themselves as young people’s groups, or the like, via individuals elected by each such group to facilitate such contact and communication; such elected individuals shall be known as “Young-People’s-Group Representatives” (YRs) and shall be, upon their election, members of this subcommittee;
ii. Provide event flyers and other Bid Committee publications to YRs;
iii. Communicate the collective conscience of the YRs to the Outreach Chairperson.
2. Intergroup Liaison Subcommittee
a. Duties of the this subcommittee chairperson:
i. Either individually or by and through subcommittee members, attend and/or correspond with the various Alcoholics Anonymous intergroup offices throughout the State of Missouri;
ii. Provide event and outreach flyers and other Bid Committee publications to such intergroup offices (except the St. Louis Central Service Office, which is covered by the Events and Outreach Flyers Subcommittees.)
G. Website Committee
1. Composed of the Recording Secretary, the Chairperson, the Bid Book Chairperson and a Webmaster to be appointed by the Bid Committee Chairperson.
2. This committee shall be an administrative committee and shall not have a chairperson.
3. Duties of the Webmaster:
i. Solely responsible for updating and maintaining the Bid Committee Website, as needed, with current material supplied by Bid Committee Members (i.e., minutes, agendas, event information);
ii. Alter the design and structure of the Bid Committee Website only after first obtaining the consent of three/fourths (3/4) of the Website Committee.
H. Structure and Procedures Committee
1. Composed of: the Bid Committee Chairperson, the Bid Committee Co-Chairperson and the Recording Secretary.
2. This committee shall be an administrative committee and shall not have a chairperson.
3. Duties of this committee:
i. Carry out the procedure set forth in Section 8 of the Procedures Manual whenever an amendment is suggested pursuant to same.